BYLAWS OF THE
ENVIRONMENTAL PROFESSIONALS OF FLORIDA, INC.
A FLORIDA NONPROFIT CORPORATION
NOTE: Part two.
ARTICLE VI.
Committees
Section One. Creation of Committees. The Board of Directors
may create, by resolution, various committees, as needed. These include
committees such as, but not limited to, discipline committees, a Board
of Investigation and a Board of Certification. The President of the
corporation may create any ad hoc committee, as deemed necessary. An
initial committee will be created to develop the Standards of Practice.
The Areas of Practice shall initially include: Agriculture &
Silviculture, Biology, Chemistry, Construction, Geology, Management,
Policy, & Law, Physical Science, and Systems. Each shall be
assigned a committee. Voting membership on any Area of Practice
committee will be limited to voting members in its stated Area of
Practice. Each committee is responsible for developing the definitions,
standards, and practices of their respective Area of Practice within
the guidelines as established by the Corporation. The committees may
also designate disciplines as deemed appropriate. The Combined Board of
Directors shall consider these and ratify or reject these definitions
as they are developed. The Executive Director shall prepare a framework
for the work described above and shall strive to assure continuity
among the committee's products.
Section Two. Provisions of Committees. Committee meetings and
actions will mirror the provisions of the Bylaws as they pertain to the
Combined Board of Directors. The Board of Directors may also enact
regulations as to how committee meetings are conducted as long as those
regulations do not conflict with these Bylaws. The President of the
corporation appoints the chair positions of all committees. In turn,
the chairman of the committee appoints members to the available seats.
A chairperson may be removed from that position upon action by the
Executive Board.
There shall be a committee for each Area of Practice. The chair of such
committee shall be the director elected to represent the respective
Area of Practice. Each committee shall be composed of no less than
three and no more than five voting members and each member shall be a
member of the designated practice. These committees are responsible for
the definition of the Area of Practice, any discipline, and Standards
of Practice for work within these areas and disciplines subject to
sequential ratification by the Practice Board and the Executive Board
by super majority vote.
ARTICLE VII.
Financial Activities
Section One. Corporate Contracts. An officer or agent may
not bind the corporation to any contract, pledge its credit, or cause
the corporation to be committed to any financial liability for any
reason or amount without majority approval of the Board of Directors.
This is not to preclude the pre-authorization or delegation of such
authority within guidelines as set by the board.
Section Two. Authorization of Corporate Payments. The Corporate
Treasurer, Executive Director, and/or Business Manager will be
responsible for signing of checks, promissory notes, or drafts and
payment of other debts of the corporation. The President or Treasurer
of the Corporation must countersign these documents if the dollar
amounts exceeds $5,000 for operational expenditures, and $10,000 for
capital expenditures.
Section Three. Deposit of Funds. All corporate funds will be
deposited into bank accounts as directed by the Board of Directors.
Section Four. Acceptance of Donations. The Executive Board of
Directors may, on behalf of the corporation, accept any gifts,
bequests, or other monetary devices as may be used for the nonprofit
purposes of the corporation.
ARTICLE VIII.
Corporate Records
Section One. Requirements of Corporate Records. The
corporation's principal office is required to keep corporate records on
hand including:
a) Current copy of the Articles of Incorporation and Bylaws as amended,
Minutes of all Board and committee meetings, including the dates and
times of those meetings and full records of how meetings were called,
who was present, and a full record of the proceedings.
b) Accurate financial records and books which full disclose all
accounts, assets, receipts, liabilities, disbursements, and gains and
losses.
c) Complete record of all members, including the term of their
membership, classification, and their full address.
Section Two. Corporate Seal. The Board of Directors may adopt
and modify a corporate seal which may be affixed to corporate
instruments. The absence of this seal on corporate documents does not
affect the validity of those documents.
Section Three. Inspection Rights of Directors. Every director
is conferred the rights to inspect and copy all corporate records,
documents and books, and the right to inspect the physical properties
of the corporation at any reasonable time, excluding confidential
records such as complaints.
Section Four. Inspection Rights of Members. Members of the
corporation have the right to inspect the following (these rights are
limited to purposes related to the member's interest as a member):
a) Inspect and copy the record of all members' names and addresses.
b) Obtain a list of members and their addresses from the Secretary of
the corporation at a reasonable charge to the member.
c) Inspect at any reasonable time the corporation's books, records, or
minutes of meetings held by the board or committees. All of these
rights require a written request to the Secretary. Additionally,
members will have such other rights of inspection of corporate property
and records as allowed by the Articles of Incorporation, the Bylaws,
Board Policy, or by Law.
d) Files and records related to a complaint or ongoing ethics
investigation where confidentiality has been invoked under Article III
shall be exempt from inspection by members.
B>Section Five. Filing of Annual Report. The corporation will file
an annual report in accordance with the laws and requirements of the
State of Florida. An expanded Annual Report including a summary of the
business of the corporation shall be filed for inspection by the
members of the corporation.
ARTICLE IX.
Special Operational Provisions
Section One. Compliance with 501(c)(6) Requirements. The
nonprofit activities of the corporation will comply with 501(c)(6)
requirements.
Section Two. Dissolution of Corporation. Provisions for the
dissolution of the corporation will follow Florida law requirements.
Any remaining assets at the time of dissolution will be turned over to
another tax-exempt organization with compatible nonprofit purpose, or
to a federal, state or local government for a public purpose, within
the provisions of applicable law.
Section Three. Restrictions of Corporation's Finances. The
restrictions of the corporation's finances as a private foundation, are
per Section 509(a) of the Internal Revenue Code, include:
a) Income of a specified time period, shall be distributed to creditors
in a timely manner so as to reduce or avoid imposition of any taxes
under Section 4942 of the IRC
b) Per IRC 4941(d), the organization shall not engage in any
self-dealing
c) Per Section 4943 of the IRC, shall not retain any excess business
holdings
d) Will not make any investments that subject it to taxation under IRC
Section 4944
e) Will not make any taxable expenditures that would fall under the
requirements of IRC Section 4945(d).
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ARTICLE X.
Changes to Corporate Bylaws
Section One. Amendment to these Bylaws shall be by super
majority vote of the combined Board of Directors provided that the
appropriate procedures have been followed.
Section Two. Amendment Procedures.
a) Any amendment may be proposed through written nomination by any
board member or by written petition of no less than 2% of the voting
members of the corporation.
b) Once an amendment has been proposed, there shall be a general notice
of the amendment through electronic dissemination, posting on the web
site, and any other such means as deemed appropriate by the Executive
Board of Directors. Members shall be encouraged to voice their opinion
to the Executive Director who shall disseminate such opinions to the
board and post them on the web site.
c) Upon a determination that sufficient time has elapsed, the question
may be called. Discussion and a vote will be scheduled for the next
meeting. Any amendment must be approved by the combined Board of
Directors.
ARTICLE XI.
Conflicting Bylaws and Articles
If the provisions of the Bylaws are in conflict with the
corporation's Articles of Incorporation, the Articles of Incorporation
shall take precedence. If any portion of the Bylaws is found to be
invalid or unenforceable, for whatever reason, the remainder of the
Bylaws shall still be effective. Any references in the Bylaws to the
Articles of Incorporation shall refer to the actual founding document,
which was filed with the state of Florida to establish itself as a
legal entity. All references to sections of the Internal Revenue Code
refer to the Internal Revenue Code of 1999 as amended from time to
time, or to corresponding provisions of future IRS tax codes.
ARTICLE XII.
Meetings
Section One. Annual Meeting. An annual meeting of each
board shall be held at such planned dates as may be determined by the
Executive Board of Directors. Such annual meeting shall be held in
January of each year or as soon thereafter as reasonable. The agenda
shall include an annual report by the Executive Director and the
election of board members as may be necessary.
Section Two. Regular and Special Meetings. Regular and special
meetings may be scheduled by the President of the Board of Directors or
by not less than one tenth of the members as may be qualified to vote.
Meetings may be held in person, via teleconference, or using online
services as agreed to by the directors.
Section Three. Notice of Meetings. Notice of meetings stating
the place, day and hour shall be delivered to each member by suitable
conveyance including e-mail, fax, US Mail, or telephone announcement
not less than ten days prior to such meeting, or such alternative
method and timing as agreed to by the Board of Directors. In the case
of special meetings, the notice shall include the purpose of the
meeting and shall be given not less than seventy-two hours prior to
such meeting unless otherwise unanimously agreed to by the directors.
Section Four. Quorum. Members representing fifty percent of the
total votes which may be cast at any meeting shall constitute a quorum
at such meeting. If a quorum is not present, a majority of those
present may adjourn the meeting from time to time without further
notice. A super majority shall be eighty percent of the voting members
present. The rules of quorum shall apply to membership meetings as well
as to board meetings.
Section Five. Informal Action by Members. Any action required
or permitted to be taken at any board meeting, may be taken without
such meeting if a consent in writing, setting forth the action to be
taken, shall be signed by all members entitled to vote with respect
thereto.
Section Six. Decisions by Majority. All decisions made by a
majority shall be deemed as having been made by the entire membership,
unless otherwise provided for the Bylaws or Articles of Incorporation.
Section Seven. Votes per Member. Each qualified member of any
board or committee shall have one vote.
a) In casting votes in the election of directors of the Executive
Board, each Florida Certified Environmental Professional shall be
qualified to vote and shall have one vote.
b) In casting votes in the election the members of the Practice Board,
each Florida Certified Environmental Professional (FCEP) certified
within the respective Area of Practice shall be qualified to vote and
shall have one vote.
c) In casting votes in the election Associate representation, each
member of the associate class pursuant to the definitions as provided
by these Bylaws shall be qualified to vote and shall have one vote.
d) The board may extend voting privileges to any or all classes of
member for specific polls or plebiscites, but not for general elections
as described elsewhere. Prior to the certification of at least 30
Florida Environmental Professionals, Florida Registered Environmental
Professionals shall have all the privileges of voting as if they were
Certified: Subsequent to the certification of the 30th FCEP, these
voting rights as extended herein shall be automatically terminated
without the need for any further action by any board.
Section Eight. Votes by Ballot Without Meetings. Votes may be
conducted by ballot without meetings in such cases a meeting is not
feasible at the discretion of the President. The parameters for such
votes include a time-frame of two weeks, where such ballot must be
received at corporate headquarters, either through written mail, fax or
e-mail from the date of initial delivery.
ARTICLE XIII.
Recorded Positions and Policies
Section One. This Article is subject to change pursuant to
special procedures for each item as specified in the Bylaws and exempt
form the general requirements for the amendment of the Bylaws. Unless
otherwise specified, each amendment shall require only the approval of
the Executive Board. All Amendments to this section shall require a
super majority vote to be approved.
Section Two. Fees. Annual Fees
FREP: $30.00 per year for basic registration in one Area of Practice
and up to three specific disciplines plus $5.00 for each additional
discipline of registration. Registration in additional Areas of
Practice shall be the same as an initial registration.
FRPEC: 500.00 per year for basic registration in one Area of Practice
plus an additional $100.00 for each additional Area of Practice.
AEPF: Education Associates shall be assessed a registration fee of
$20.00 per year. Student Associates shall be assessed a registration
fee of $10.00 per year. Professional Associates meeting educational
requirements but not experience (or other) requirements shall be
assessed a registration fee of $20.00 per year. Provisioners shall be
assessed an annual registration fee of $50.00.
FCEP: No fee set.
FCPEC: No fee set.
CAEPF: Corporate Associates shall be assessed an annual association fee
of $250.00 per year.
Fees are due on the last day of each calendar year but may be collected
earlier at the discretion of the Executive Director. New members paying
their initial fees in November or December of any calendar year shall
be awarded membership status throughout the subsequent calendar year at
no added charge.
Section Three. Policies of the Board.
[Reserved]
Section Four. Areas of Practice and Definitions. This section
must be amended by Combined Board of Directors, but may be initiated by
either Board.
Agriculture & Silviculture: [Definition Reserved].
Biology: [Definition Reserved].
Chemistry: [Definition Reserved].
Construction: [Definition Reserved].
Geology: [Definition Reserved].
Management, Policy, & Law: [Definition Reserved].
Physical Science: [Definition Reserved].
Systems: [Definition Reserved].
Section Five. Disciplines of Practice and Definitions. This
section must be amended by Combined Board of Directors, but may be
initiated by either Board.
[Reserved]
Section Six. Acknowledged Degrees and Relevance to Practice.
This section must be amended by Combined Board of Directors, but may be
initiated by either Board.
[Reserved]
Note - degrees shall be nationally accredited and further recognized by
super majority vote of the Practice Board as being preparatory to
environmental professional employment.
Section Seven. Acknowledged Certifications and Relevance to Practice.
This section must be amended by Combined Board of Directors, but may be
initiated by either Board.
[Reserved]
ADOPTION OF CORPORATE BYLAWS
The undersigned, who are all the initial directors of Environmental
Professionals of Florida, Inc., consent to, and adopt these Bylaws
which consist of twenty one pages, as the Bylaws of the corporation.
Jessica L. Beck
Kathy S. Hale, Treasurer
William Kerr, Secretary
Craig J. Kruempel, President
Paul B. Looney
Ed Weinberg
Last Signature on Original Dated June 14, 2000.